Workstation Replacement Program

SAIT is responsible for purchasing and/or replacing half of all computers in the Division of Student Affairs on an annual cycle.  This means that every two years everyone gets an updated computer. Computers are not usually kept for more than 4 years (this may be altered based on fiscal constraints). The process to determine which computers are replaced when is based on a ratings system.

The Workstation Rating

When the Division of Student Affairs established it’s centralized IT service in 2004, technicians categorized every computer on a desk with a seat — we called it the “Workstation Rating.” Workstations were categorized, or “rated” as an A, B or C based on the type of employee and type of work being done.

  • Class A Workstation Rating – are rare and make up less than 1% of Workstations in the Division. They include heavy computational or resource intensive functions such as video editing or special hardware configuration needed such as medical device connections, etc.
  • Class B Workstation Rating – 50% of Workstations in the Division. This includes managerial, professional staff and personal assistants.
  • Class C Workstation Rating – 50% of Workstations in the Division. This includes clerical staff, graduate students and student workers.

PC Capability Rating

SAIT also categorizes every computer with a rating called a PC Capability Rating.  They are rated as a I, II or III based on hardware specifications and/or the age of the computer.

  • “I” PC Capability Rating – are rare and make up less than 1% of Workstations in the Division. They include customized computers for special needs. When purchased users keep these computers for the full 4 years.  If the computer breaks there may not necessarily be a like replacement on hand as readily due to the customizations.
  • “II” PC Capability Rating – This includes computers that are 0-2 years old.
  • “III” PC Capability Rating – This includes computers that are 3-4 years old.
  • “IV” PC Capability Rating –  This includes computers that are over 4 years old.

The Workstation Replacement Cycle

The workstation replacement program starts with SAIT purchasing new computers to be deployed to locations with computers that have been used for 2 years (such as staff computers).  The computers that have been used for 2 years are collected and wiped clean, then redeployed to locations that have had computers that are 4 years old (such as shared workstations for student workers).  The computers that are over 4 years old are collected, wiped clean and sent, finally, to surplus.

Using the rating system this process becomes:

  1. SAIT purchases new computers and rates them as a II.
  2. SAIT finds B workstations that have III computers in it and gives them the new II computer.
  3. SAIT wipes and reconfigures the III computer.
  4. SAIT finds C workstations that have IV computers in it and gives them the new III computer.
  5. SAIT wipes and surpluses the IV computer.

This cycle is repeated yearly so that every two years each Workstation has a replaced and updated computer.

Service Available To: Division of Student Affairs
Contact for Service: SAIT Support
sait@uconn.edu
860-486-8992
Service Manager: Padma Srimatkandada
Padma@uconn.edu
More Information: Standard Workstations

Software on the Desktop Image